Jephcott Charitable Trust

Privacy Statement


The Jephcott Charitable Trust is committed to protecting the privacy of the data that we process and hold, and complying with GDPR.


We hold some personal details about you, this document explains why we have that information, how we use and handle it and your rights to that information.


What Information do we hold?


We currently hold personal information in order to determine funding for your organisation or charity. This could include identifying Information: names of charity officials; contact Information in the form of email addresses and phone numbers; and professional Information such as Job Title.


Where did we get your data from?


  The personal data which we have has been provided to us by you for the purpose of determining funding for your project or appeal.


Why are we holding this personal information?


We may hold your data:

If we you have given us your consent to do so by completing an application form to request funding.

To decide funding for a project you are managing

To monitor use of the funds which have been donated to you, your organisation or charity.

If we are legally required to do so.

For public interest of our activities and for legal requirements with the Charity Commission (in an anonymised format).


How we use your Personal Information


The information we hold will be used to deliver services, and only for the stated purpose. In carrying out these services we may do one or more of the following:

.  We may use your details so that we can communicate with you by email or phone.

.  We may use personal information in order to provide information for legal purposes.

.  We may use personal information in order to monitor appropriate use of funds and donations made to your organisation or charity.

  We may use personal information (in an anonymised format) for our own internal purposes in order to:

.  Provide information for other recipients of funds;

.  further development of our services and products;

  The personal information we hold is stored and processed securely by the Secretary & Trustees.

  Your personal information is held and processed in the UK.


What we don't do with your personal information


  We do not sell or pass on your data to any third party.

  We do not transfer your data to any parties other than sub-contractors necessary for us to carry out our contracted service (such as our Accountants and Auditors).

  We do not use your data for any purposes other than those agreed and stated.


How long do we keep your personal data?


  If you have received a donation from JCT, the information we use to communicate with you will be kept until you notify us that you no longer wish to receive information from us or you want us to delete your personal data.

  If you have not received a donation from JCT, any personal data that we hold will be kept for a maximum of 6 months.


What are your personal data rights?


If at any point you believe the personal information we hold on you is incorrect, you want us to correct or delete that information, or you no longer want us to hold that information or contact you, you can exercise your rights under legislation. These rights include:

  Right of access

  Right to rectification

  Right to erasure

  Right to restriction of processing

  Right to data portability

  Right to object


For more information about your personal data rights please visit the Information Commissioner Office website at: https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/individuals-rights/


Who do I contact if I have an issue with or question about the personal information that you hold about me?


  Please contact our Data Controller, Dr Felicity Gibling at the address on the Application Form.


How do I make a complaint about how my personal data is being held or processed?


  If you wish to raise a complaint regarding the way we have handled your personal data, you can contact our Data Controller (details above) who will investigate the matter.

  If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can contact the Information Commissioner?s Office (ICO). Their Helpdesk number is 0303 123 1113.

* For more information about Cyber Essentials please visit: https://www.gov.uk/government/publications/cyber-essentials-scheme-overview

You can download a copy of this privacy policy here